Administration Support

The Administrator plays a key role in supporting the effective operation of the organisation and ensuring strong governance practices. Responsibilities include:

Coordinate and arrange meetings, including booking suitable venues or meeting rooms that are convenient and accessible for all participants. Liaise with the Chairperson to prepare meeting agendas and distribute agendas and supporting documentation in a timely manner. Attend meetings, record accurate minutes, and circulate them to Board members and relevant stakeholders. Maintain and update the Board Action Register and email distribution lists, ensuring information is current and communications are sent as required. Monitor and manage compliance requirements, including obligations to Charities Services and other regulatory bodies. Communicate with Board members regarding Annual General Meeting (AGM) planning and scheduling. Organise AGM logistics, including venue bookings, advertising, and stakeholder notifications once a date has been confirmed. Maintain a centralised filing and records management system, ensuring organisational documents are securely stored, accessible, and up to date. Provide administrative support that contributes to the smooth and efficient functioning of the Board and organisation. Skills and Attributes Excellent organisational and time-management skills. Strong written and verbal communication abilities. High level of accuracy and attention to detail, particularly in minute-taking and record management. Ability to maintain confidentiality and handle sensitive information appropriately. Proficiency in Microsoft Office and electronic filing systems. Ability to work independently while supporting a collaborative Board environment. **Ideally **this super star will live in Tauranga and physically be a part of our team.