Graduate Women New Zealand Inc - Secretary

GWNZ Inc is recruiting for a Secretary! The purpose of the secretary role is to support the GWNZ National Executive in fulfilling its purpose — to empower women through education — by ensuring effective governance, management, and meetings.

Primary responsibilities:

**Governance** - As a member of GWNZ National Executive, contribute to the governance of GWNZ Inc. - Support GWNZ as an incorporated society, ensuring compliance with Companies Office and Incorporated Societies Act requirements. -Provide guidance to ensure GWNZ’s legal and constitutional obligations are upheld.

**Management ** - Oversee general management and operations of the GWNZ National Executive. - Maintain accurate and current records through SharePoint, ensuring all governance and operational documentation is complete and up to date. - Manage and respond to general GWNZ correspondence and queries. - Ensure National Executive members and Charitable Trust Board trustees can access our digital platforms (website/google analytics, Microsoft 365 Business Basic/SharePoint, MailChimp, Xero) and outgoing members have their access removed. - Ensure effective contracts for service and licensing of GWNZ’s digital systems e.g., GWNZ domain name, hosting of the GWNZ website, Microsoft 365 Business Basic/SharePoint, MailChimp, Xero).

**Meetings ** - Schedule and coordinate monthly National Executive meetings and the Annual General Meeting. - Distribute meeting papers, take minutes, and track follow-up actions. - Provide technical support for GWNZ virtual meetings (Zoom/Teams).

Specific knowledge & skills:

- Knowledge of incorporated societies' governance and reporting requirements. - Experience with formal meetings, minute-taking, and correspondence. - Proficiency in Microsoft 365 Business Basics applications e.g Word, Excel, Power Point, SharePoint, Teams. - Familiarity with digital platforms: Mailchimp, website content management systems (our current CMS is Drupal), Xero, Zoom.

General skills & experience: - An interest in and alignment with the values and purpose of Graduate Women New Zealand. - Must be a current member of a GWNZ branch or the Independent Members Network (or enrol as a member upon appointment). - Strong oral and written communication skills - Able to apply brand guidelines - Confidence in working digitally and virtually. - Good organisation and time management skills. - A team player who can also work independently.

Tenure of Position: Two years. With review at one year and then renewable for up to two further terms (maximum six years).

Appointment: Elected at the Annual General Meeting or co-opted by the National Executive.

A minimum notice period of three months is required to allow for a smooth transition.

Note: This role is a voluntary position.